Board Meeting Minutes
Updated: Jul 7, 2019
Steve McCarthy, President
David Levine, Vice President
Catz Forsman, Sgt. at Arms
Daisy Chin, Treasurer
Wendy Harris, Secretary
Jonathan Van Coops
Last Meeting Follow-up
Minutes reviewed and approved: Minutes not sent in time. Approve via email.
Letter to NPS with board members to authorize mail pick up - Steve - Complete
Leaky faucet research - Jonathan
Went to the hardware store to research. All brass are $10-12 range per. We should replace the hose bib. Need to arrange water shut off. We can also add plumbers tape. Steve says we have a bunch of stuff hose bibs in the shed. They will look tonight. Need at least two replaced.
Fix fence near Mary Anne - Catz, Steve
Half complete. Need a staple gun. Need another solution to complete project. Matt will try to fix it this weekend.
Purchase watering cans, planting containers, watering cans and wheelbarrow. Keep cost under $500 - Cecy
I want to go ahead and purchase two wheelbarrows (Per Russ’s request), watering cans. Wendy suggested I go to Cole Hardware and ask for donation. I think this great idea and I can ask Sloat, Cliff and Fredricksons too. Russ bought another one this weekend have requested his reciept. I also want to get more container for transplants for green house.
Kiosk Repainting - Cecy
Have asked Vicki to send Historic maintenance guys info for mail box and kiosk. She sent info…I shall contact him tomorow.
Compost and Wood chips - Steve
Recology doesn’t have any. NPS doesn’t have any wood chips. People can purchase commercial products.
Send member requesting waivers an email reminding compliance- Steve, Wendy
Still to do. We need stronger policy. Volunteering another time doesn’t count.
Research Richard’s documentation: plots to rebuild and plot condition - Steve
There’s a paper document. Steve to send to Wendy, and she will add to a spreadsheet.
Follow up with Dwight Ashdown regarding Garden Map - Steve
Provide timeline and estimates for Plot 50 for Linda - Catz
Catz talked with Richard. He has been unable to meet with Jen. Steve says there’s a NPS ADA lead. They will be meeting on Wednesday June 5th at 10:00 a.m. Catz will call Richard tomorrow and attend the meeting.
Consider a swap for Linda on level ground.
David Levine was contacted by a group, the Arc, that are interested in a plot.
Email financials to Wendy for, website - Daisy
Get P.O. Box - Wendy
Mailbox options - Wendy
Request approval from NPS - Wendy, Cecy
Mailbox hanging - Cecy
Daisy, Steve, Wendy and David to try and coordinate date to get signatories on bank account
Paperwork may be in mail just picked up today. Next meeting
Email regular reimbursement issuers:
Submit within 90 days, or forfeit
Separate expenses; garden only on one receipt
Wendy, Cecy and Linda to draft committee structures and present to full Board for review and comment.
Wendy researching Google Drive.
G-Suite sign up.
Finance Report: Up 2.37%. Checking Account: $40,930.93 Savings: $8,214.54. We don’t know why we have a savings. Daisy to email Cathy Dodd and ask about savings account.
Opened Venmo account for those who want to pay online.
For those who did not pay full fees, we will set aside and re-invoice.—Daisy, Wendy and Steve.
Sergeant at Arms Report: Alternative Work Day - Greg and Catz are willing to lead. August 21 and October 30th 10:00 - 1:00
We need to cut down water pressure
Greenhouse needs to be emptied for new tables
Catz needs help to survey gardens. Carey and Jonathan can help. Steve found a stack of cards for survey reports.
President Report: Work day planning next meeting. Needs to inventory lumber and priority rebuild list. We need a new circular saw. Steve proposed purchase new saw. Wendy seconded. All approved. Steve will order a bin, and mail in permit and payment to NPS.
Membership and Waitlist issues
Carey: To set up formal meeting with Cindy, Gladys
Locker list needed. Wendy to write to Pamela.
Steve to discuss code of conduct at next meet.
Next meetings: July 1, August 5 and September 9. 6:00 to 7:30, Garden House
Power tool shed was pried open. Russ has fixed
Next Meeting Agenda Items
Review and approve minutes - All: 5 minutes
Review action items status - All: 5 minutes
Education, tours - All
We have a birdwatcher who would be happy to lead bird watching group.